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Seminar Convener Guidelines

The Conveners lead the Seminar groups, facilitating the goals set out in the mission statement of each Seminar. This work is carried out in three distinct timeframes:

  • in preparation for the Academy meeting;
  • during the Academy meeting itself;
  • in follow-up after the Academy meeting.

Seminar Conveners generally serve for three years. When appropriate, the Convener facilitates naming a new convener.

Responsibilities before the Academy meeting

  • Collect and distribute papers
    Solicit papers from the seminar participants and distribute them to the other seminar members.

  • Prepare summer report
    Report to the Seminar Delegate no later than July 15. This is a preliminary report of plans and needs for the upcoming Academy meeting (typically first weekend in August).

  • Finalize agenda and needed equipment for Academy meeting
    and communicate that information to the Seminar Delegate by September 1 so that the agenda may be printed in the Academy meeting program.

  • Communicate number of those planning to attend
    Communicate projected seminar numbers to the Seminar Delegate by September 1 so that an appropriately-sized meeting room can be assigned.

At the Academy Meeting

The Convener’s task during the Academy meeting is to facilitate the work of the seminars. This includes the following responsibilities:

  • Welcome visitors, especially those expecting to apply for Academy membership.  You will be expected to write a recommendation for visitors who apply for Academy membership.

  • Ensure that the proposed agenda for the seminar is carried out.

  • Encourage participation by all members.

  • Ensure that time is spent generating future projects and plans and evaluating the seminar’s work.

  • Encourage the submission of major papers to Proceedings and other papers to the NAAL website.

  • Write and submit the Seminar Assessment Form with participants.

  • Communicate with the editor of Proceedings for information solicited by the editor.

Deadlines After the Academy Meeting

By February 15, submit seminar report for Proceedings

Prepare a summary report of the seminar’s work and submit this online to the editor of Proceedings by February 15, using the Seminar Report Form found on the NAAL website.

By February 15, submit Seminar Assessment Form

Complete the Seminar Assessment Form found on the NAAL website and submit it online to the Seminar Delegate by February 15.

By September 15, submit recommendations for visitors applying for membership

Write recommendations for visitors applying for Academy membership.  These recommendations are to be submitted online to the Delegate for Membership by September 15, using the Recommendation by Seminar Convener form found on the NAAL website.